IPMA Travel Policy

IPMA General Speaker Travel Reimbursement Policy
 

Travel Expenses:	Speaker is responsible for booking his/her own air/rail travel reservations and must get approval from IPMA Headquarters before booking. Any difference between the IPMA-approved air/rail travel expense and the actual expense of the travel will be the responsibility of the speaker.     IPMA will reimburse up to $500 for round-trip airfare along with round-trip ground transportation from the airport to the Conference hotel. Speaker is expected to obtain the least expensive available airfare and ground transportation that reasonably meets business travel needs. Speaker is expected to fly economy and purchase their ticket no later than one month before the start of IPMA’s conference.   Speaker is required to complete IPMA’s Travel Reimbursement Form to receive reimbursement. Reimbursement of travel expenses is based on documentation of reasonable and actual expenses supported by original, itemized receipts, and must be submitted to IPMA headquarters by the date outlined in the speaker contract. If the speaker fails to submit IPMA’s Travel Reimbursement Form by the contracted date, no reimbursement will be issued.  The IPMA does not reimburse travel for IPMA members who are speakers.
Hotel Expenses:	Speaker is responsible for booking his/her own hotel reservations. IPMA will reimburse hotel room charges for two nights and associated taxes. Speaker is responsible for all incidental charges made to his/her hotel room.   Speaker is required to utilize IPMA’s room block; no other hotels, or rates outside of the IPMA discounted room block rate will be reimbursed.   Speaker is required to complete IPMA’s Travel Reimbursement Form to receive reimbursement. Reimbursement of hotel expenses is based on documentation of reasonable and actual expenses supported by original, itemized receipts, and must be submitted to IPMA headquarters by the date outlined in the speaker contract. If the speaker fails to submit IPMA’s Travel Reimbursement Form by the contracted date, no reimbursement will be issued.
Meal Reimbursements:	Speakers are required to eat meals provided by the IPMA Conference & Expo if applicable.   IPMA will reimburse dinner, and any other meals not included in the conference. Specific meals and per diem meal reimbursement limits will be outlined in the speaker contract.    Alcoholic beverages are not reimbursable with the IPMA.   Speaker is required to complete IPMA’s Travel Reimbursement Form to receive reimbursement. Reimbursement of meals is based on documentation of reasonable and actual expenses supported by original, itemized receipts, and must be submitted to IPMA headquarters by the date outlined in the speaker contract. If the speaker fails to submit IPMA’s Travel Reimbursement Form by the contracted date, no reimbursement will be issued.

 Please email IPMA Headquarters for the Travel Reimbursement Form. 

*This policy is subject to change within the speaker agreement. All speakers will be required to sign the agreement before any travel is booked. If any travel is booked before the agreement is signed, the IPMA is not responsible for reimbursing the speaker. Any changes to the travel policy or additional charges, must be approved before the speaker agreement is signed by both parties.