2018 Annual Conference & Expo

34th Annual IPMA Conference & Expo
Hyatt Regency Grand Cypress | Orlando, Florida
October 17-19, 2018

On behalf of the International Practice Management Association (IPMA), we are excited to invite you to connect with the most influential group of legal practice support managers in North America!

The IPMA has a membership of legal practice support managers located throughout the United States and Canada. IPMA members are active decision makers with buying power to secure products and services necessary to develop and manage paralegal and practice support programs within their organizations. Many are full-time paralegal directors, managers, or coordinators; some are working managers or case managers; some are human resource professionals or attorneys who manage paralegals and practice support professionals; and others handle a broad range of administrative responsibilities related to paralegals and other practice support professionals. Members of the IPMA are vital to the continued growth of the practice support function within their organizations.

The IPMA Annual Conference & Expo is the association's hallmark, three-day professional development and networking event. Participants attend educational sessions and workshops on practice support management, and for many attendees, the expo serves as their primary opportunity to stay informed about the latest services and products available from legal industry service providers. With breakfasts and breaks in the expo hall and scheduled social festivities, business partners can expect frequent opportunities to interact with IPMA members. This is your opportunity to connect with your clients—current and future—and establish partnerships in a casual atmosphere away from their day-to-day office concerns.

From sponsoring conference educational sessions and social events to branding and other exposure opportunities, participating companies have a variety of options to make the most of their presence at the IPMA Annual Conference & Expo. 

Download the 2018 Prospectus Here


Sponsor & Exhibitor Registration

Please register your exhibit booth personnel by September 1, 2018. Please use this link to register your exhibitors. Please note only two exhibitor representatives are paid for with your booth, and each additional representative will be $50.
 
Members please login to your IPMA online account before registering.

Register Here

Wondering Whether Your Company Is a Good Fit?

When & Where

Managerial Skills Seminar: October 16, 2018
Annual Conference & Expo: October 17-19, 2018

Hyatt Regency Grand Cypress
Orlando, Florida   USA

Commit Today to Exhibiting at IPMA!

Make your commitment early to ensure preferred booth location and maximum exposure in the IPMA Annual Conference & Expo promotional campaigns!

2018 Business Partner Prospectus Coming Soon!

Both IPMA business partner members and non-member companies are eligible to purchase exhibit booth space.

BUSINESS PARTNER MEMBERSHIP BUNDLES
IPMA business partner membership bundles offer the maximum savings with combined, discounted membership dues, exhibit booth space, and sponsorship opportunities. In 2018, the IPMA is offering seven different business partner membership bundles—three corporate levels and four individual levels—giving you the option to participate in association events throughout the year at a reduced rate.

** Discounted 10´ x 20´ premium booth upgrades are also available.
** Additional sponsorships for conference sessions, meals, breaks, and events are also available to
** IPMA business partner members and organizations represented by an individual IPMA member.

QUESTIONS?
Call IPMA headquarters at 404-467-6757 or email info@theipma.org for pricing on membership package upgrades.

Expo Hall Floor Plan

EXPO HOURS: Wednesday, October 17: 6:00 - 7:00 pm, Thursday, October 18: 7:30 am - 5:30 pm & Friday, October 19: 7:30 am - 12:00 pm

 

Expo Booth Benefits

• Standard 10´ x 10´ booth; discounted 10´ x 20´ premium booths are also available for an additional fee
• Exhibitor credentials and access for three representatives, including networking events; additional credentials provided with premium booth spaces
• Additional exhibitor credentials available at $50 per person
• Admission to conference educational sessions on a space-available basis
• Recognition and description in conference program guide
• Recognition on IPMA website, e-magazine, social media, and on-site signage
• Booth signage
• One draped 6´ x 30´´ table
• Two chairs
• One wastebasket
• Draping as necessary: 8´ back drape, 3´ sidewall drape
• Facility is fully carpeted; no carpet rental required
• Registrant contact information for one pre-conference mailing in September/October 2018
• Registrant contact information for one post-conference mailing in November 2018

Expo Booth Selection & Assignment

Initial booth selection and assignment will commence with paid applications received by Friday, July 6, 2018. Subsequent assignments will be made in order of receipt, according to available space.

Booth selection and assignment will be offered on a priority basis, with the following criteria taken into account:

• 2018 conference sponsors
• Current IPMA business partner members
• Past conference sponsors and exhibitors

Note: Only paid exhibitors and sponsors will be allowed to display, solicit, or distribute literature or collateral.

Remember!

The IPMA is the only professional association that is specific to this influential segment of the legal marketplace with an educational program designed by a cross-section of managers serving in the profession.

Conference Sponsorships

IPMA Annual Conference & Expo sponsorship opportunities are offered only to IPMA business partner members and organizations represented by an individual IPMA member. Please contact IPMA headquarters at 404-467-6757 or email info@theipma.org with questions about availability.

CONFERENCE PROGRAM GUIDE - COVER SPONSORSHIP....................$2,000 USD
The conference program guide serves as a handy reference for attendees both during the conference and afterward. It contains the conference schedule with detailed descriptions of each program along with biographies of the presenting faculty. In addition, the guide contains the complete expo guide, with floor plans, exhibitor descriptions, and exhibitor and sponsor advertising. Cover sponsorship includes company branding on the front cover of the guide, as well as an inside-cover advertisement and recognition as a sponsor on conference signage and promotional materials.

CONFERENCE PROGRAM GUIDE - ONE-PAGE COLOR ADVERTISEMENT....................$500 USD
The conference program guide serves as a handy reference for attendees both during the conference and afterward. It contains the conference schedule with detailed descriptions of each program along with biographies of the presenting faculty. In addition, the guide contains the complete expo guide, with floor plans, exhibitor descriptions, and exhibitor and sponsor advertising.

CONFERENCE BREAKOUT SESSIONS SPONSORSHIPS....................OPTIONS BELOW
Sponsoring one or more educational program demonstrates your company or law firm's commitment to the professional development and continuing education of practice support managers. Sponsorship includes recognition on signage, logo on session PowerPoint slides, and introductions from the podium.

Opening Keynote Session....................$500 USD
Closing Keynote Session....................$500 USD
Single Breakout Session....................$250 USD

IPMA MANAGERIAL SKILLS SEMINAR CO-SPONSORSHIP: TUESDAY, OCTOBER 10....................$1,000 USD
The one-day IPMA Managerial Skills Seminar is designed to develop and refine practical managerial skills involved in the supervision of paralegals, litigation support, docket, technology, and other legal practice support professionals. Participants will learn valuable management, team building, and communication skills essential to supervision in a legal organization. Co-sponsorship includes recognition on promotions and seminar materials, one complimentary seminar registration, and in-person introductions.

CONFERENCE OPENING RECEPTION: WEDNESDAY, OCTOBER 11, 6:00 PM - 7:00 PM....................OPTIONS BELOW
The opening reception will be held in the IPMA expo hall and will allow exhibitors and sponsors to freely mingle and network with conference participants. Sponsorship will include company branding on signage, recognition in the conference program guide and during introductions and announcements, and the opportunity to distribute promotional items during the opening reception.

Exclusive Sponsorship....................$3,500 USD
Co-Sponsorship....................$2,000 USD

CONTINENTAL BREAKFAST IN EXPO HALL: THURSDAY, OCTOBER 12 & FRIDAY, OCTOBER 13....................OPTIONS BELOW
Daily breakfast will be served inside the expo hall, giving companies an opportunity to socialize and develop contacts among conference attendees. Sponsorship will include company branding on signage along with recognition in the conference program guide and during introductions and announcements.

Exclusive Sponsorship....................$3,000 USD
Co-Sponsorship....................$2,000 USD

REFRESHMENT BREAK IN EXPO HALL: THURSDAY, OCTOBER 12 & FRIDAY, OCTOBER 13....................OPTIONS BELOW
Morning and afternoon refreshment breaks will be served inside the expo hall, giving companies an opportunity to socialize and develop contacts among conference participants. Sponsorship will include company branding on signage along with recognition in the conference program guide and during introductions and announcements.

Thursday Morning Break....................$500 USD
Thursday Afternoon Break....................$500 USD
Friday Morning Break....................$500 USD
Friday Afternoon Break....................$500 USD

IPMA ANNUAL BUSINESS MEETING & LUNCHEON: FRIDAY, OCTOBER 13....................OPTIONS BELOW
All conference attendees participate in the IPMA Annual Business Meeting & Luncheon, which includes recognition and awards for service during the past year, along with an introduction of new IPMA leadership. Sponsorship includes six tickets to the luncheon, reserved seating for your company representatives, recognition on signage and introductions from the podium, and the opportunity to provide promotional materials at each seat.

Exclusive Sponsorship....................$5,000 USD
Co-Sponsorship....................$3,000 USD

CONFERENCE ATTENDEE BAGS....................$1,500 US
All conference attendees receive a tote bag for use not only at the conference but also throughout the year. Enhance your company's visibility with practice support managers and others in the legal community with this valuable opportunity for exposure. Bag sponsorship includes your company's logo and web address imprinted on the bag along with the IPMA and/or conference logo. Sponsorship also includes the opportunity for you to provide promotional materials highlighting your company's offerings inside the attendee bag for continued reference by conference participants once the conference is over.

CONFERENCE ATTENDEE LANYARDS....................$2,000 US
All conference attendees are required to display their access badge throughout the conference. Enhance your company's visibility with conference attendees with this valuable opportunity for exposure. Lanyard sponsorship includes your company's logo or promotional message imprinted on the lanyards attached to access badges.

CONFERENCE USB DRIVES....................$1,000 USD
All conference attendees will be provided with electronic copies of the conference program guide along with complete educational program materials. This will be provided on a branded USB drive at the conference and/or on an online website dedicated to the conference. This is a valuable opportunity for your company to demonstrate its commitment to the educational programs presented by the IPMA and gain brand exposure in the process. Sponsorship includes brand recognition on materials that will be used even beyond the conference.

CONFERENCE APP....................$4,500 USD
Stay in front of attendees all conference long by being the official conference app sponsor. The conference app will be a central hub for attendees to connect, build their schedule, and stay up to date on conference events. Your organization will be branded as the official sponsor of the app with plenty of logo and ad placement within the app itself and signage during the event. The app will be in front of nearly all attendees, meaning great return on sponsor dollar investment.

CLOSING RECEPTION: FRIDAY, OCTOBER 19
Sponsored by: CT Corporation
Don't miss out on the opportunity to host an evening reception or dinner that can be designed to highlight local attractions and amenities and provide conference attendees with a lasting memory as the conference comes to a conclusion. Sponsorship includes recognition and company description in the conference program guide, recognition on the IPMA's website, e-magazine, social media, and logo placement on on-site signage prior to and throughout the conference.

Submit Your Ad

The on-site conference program is an official publication of the IPMA and is distributed to all conference attendees. Many companies place ads that reference their expo booth number or specific events they may be sponsoring during the event.
 
All on-site program ads must be submitted electronically to info@theipma.org by August 10, 2018.
 
Accepted file formats: High-resolution PDF, EPS, or AI
 
Please adhere to the following specifications and include your company name in your file name.

• Trim size: 6” wide x 9” high
• Bleeds are not permitted.
• Color space must be CMYK or grayscale. No RGB, LAB, or embedded color profiles (such as ICC profiles).
• Convert all fonts to outlines or embed fonts (True Type fonts cannot be used for printing).
• All photography and illustrations must be created at no less than 300 dpi.
• Do not include any crop marks, registration marks, or color marks in your final ad.

We are not responsible for the quality of low-resolution images or for the quality of incorrectly produced files.

 

IPMA Business Partner Membership

Stand-alone IPMA business partner membership is also available for non-exhibiting companies.

Business partner membership in the IPMA is open to any individual or entity providing legal-related services, products, or materials that support the association's mission. Business partner members hold non-voting status; however, they may serve on a committee or task force with approval by the IPMA Board of Directors and/or as a chapter co-chair with chapter membership and IPMA Board approval. Business partner membership shall be in the name of one business or organization. Additional business/organization names require separate memberships.

The IPMA offers two types of business partner membership:

CORPORATE BUSINESS PARTNER MEMBERSHIP: $1,600/YEAR USD

• Corporate business partners may designate a principal representative for the organization, and one representative for each of the organization's office locations is entitled to business partner benefits.
• Corporate business partners will be regularly featured on the IPMA website (with a logo on the home page, a description of their offerings, and a link to their home page), in the association's newsletter, and at IPMA events.
• Designated member representatives are entitled to register for IPMA events and local chapter meetings and events.
• Member representatives have member access to the IPMA website and online membership directory.
• Member organizations are entitled to member discounts on registration for IPMA events and exhibit space.
• Member representatives are eligible for appointment to select IPMA committees.

Apply Online - Corporate Business Partner Membership

INDIVIDUAL BUSINESS PARTNER MEMBERSHIP: $475/YEAR USD

• Individual business partner members may be either an individual service provider or a company/organization, but only one representative is entitled to business partner benefits.
• Individual business partner members will be featured at least once per year in the association's newsletter.
• Individual business partner members are entitled to register for IPMA events and local chapter meetings and events.
• Individual business partner members are eligible for appointment to select IPMA committees.
• Individual business partner members are entitled to member discounts on registration for IPMA events and exhibit space.
• Individual business partner members are listed on the IPMA website with a description of their offerings and a link to their home page.

Apply Online - Individual Business Partner Membership